Presentation Guidelines

Instructions for Presenters, Session Chairs, Posters

Oral Presentations

The allocated time for the talks are as follows:

Type	Presentation time	Discussion time
Plenary	46 minutes	7 minutes
Invited	25 minutes	5 minutes
Regular	16 minutes	4 minutes

Presentations should be done using MS-Office PowerPoint or Adobe Acrobat. A notebook, a projector, and a pointer with remote control will be available in the main session room (NAFSIKA). All presenters should save their presentations on a USB drive in a format readable on a Windows-based PC. Presenters should transfer their files to the notebook at the venue of their presentation before the session, and check the correct appearance of the presentation. An own laptop can be connected with the consent of the session chair. Preferable times are during coffee, lunch and inter-session breaks. A student volunteer will be available to assist the presenters. Presenters are requested to get in contact with the session chair 10 minutes before the beginning of the session.

Best Student Paper Award: an award for the best paper presented by a student or post-doc will be given during the closing session, consisting of a certificate and a 100 Euros stipend. Frontiers in Systems Biology offers the possibility for the awardee to serve as topic coordinator in one of the two topics of the journal associated with FOSBE2024 with a certificate of recognition given to the young investigator upon completion by Frontiers.

Poster Presentations

The poster sessions take place in the CALYPSO room (next to the hotel reception). The poster size is at maximum 800 mm (W) x 1000 mm (H), portrait orientation. Posters may be put up on Sunday September 8 after 1PM and stay mounted until the end of the day on Tuesday September 10. The boards will be removed from the hotel space on Wednesday morning and any posters that have stayed mounted will be discarded. Board pins and tape will be available on-site. There will be a list with the allocated poster slot. Authors should also prepare 1 slide for a 1.5min pitch in the Room NAFSIKA during the pitching session preceding their poster presentation as indicated in the program. The slides should be sent to the email address of the conference fosbe2024@iceht.forth.gr by 10PM of Sunday September 8 for the presenters of poster session I and by 10PM of Monday September 9 for the presenters of poster session II. All presenters should also be present in front of their poster during the poster session to explain their work and to interact with fellow attendees.

Best Student Poster Awards: 2 student awards for the best posters presented by a student or post-doc will be given during the closing session, consisting of a certificate and a 100 Euros stipend. Frontiers in Systems Biology offers the possibility for the awardees to serve as topic coordinators in one of the two topics of the journal associated with FOSBE2024 with a certificate of recognition given to the young investigator upon completion by Frontiers.

Session Chairs

Please take note of the day/time/venue of the session that you are chairing in the program booklet. On the day of the session that you are chairing, obtain any changes to the program from the support staff at the Registration Desk.

Before the start of the session, collect the biographical information of the presenting authors. Use this information to briefly introduce the speaker before his/her presentation. Be present in the room where the session is to be held 10 minutes before the start of the session and check that possibly all the presentations have been copied on the notebook provided at the venue. Remind the presenting author about the time available for their presentation; see above for details. Remind the authors at the 3-minute mark (e.g., at the 13th minute of presentation for regular presentations) to start making their concluding remarks. Please ensure that there is sufficient time for discussion.

In case of “no-show” or if a talk ends early, do not advance the presentations. The additional time can be used for discussions related to papers presented earlier in the session.

Guidelines for Preparing Poster

Posters should be printed in 0.8m
W x 1.0m H. Abstracts scheduled for poster presentation will be numbered and listed in the Final Program.

The official sessions for Poster Presentations are:

Monday, September 9, 2024 (18:45 – 21:00)
Tuesday, September 10, 2024 (13:00 – 15:00

Authors should prepare a slide for presenting their poster in a 1.5min
pitch before their respective poster session. Then, they have to stand
in front of their poster during official session time to promote lively
discussion with other participants.

All posters should be mounted before the beginning of the conference and
be removed by the end of the day on Tuesday September 10. The organizers
will provide adhesive mounting material for the posters.

Guidelines for Preparing Talks

A laptop for Powerpoint presentations will be provided. You must use the provided equipment instead of your own laptop to avoid delays to technical problems arising from software incompatibility. The laptop for presentations runs Office 2010. If you need special software for your presentation (Video Player, etc.), please make sure (ask by email or contact the local Organizers) if this option can be provided. The speakers are requested to upload their presentation files to the Conference laptop at the latest during the last break before their Session.

Keynote/Plenary talks: 60 min (40 min talk & 10 min discussion)
Invited talks: 30 min (25 min talk & 5 min discussion)
Oral presentations: 20 minutes including discussions

If you need special software for your presentation (Video Player, etc.), please make sure (ask by email or contact the local Organizers) if this option can be provided).

Contact details:

fosbe2024@iceht.forth.gr

Types of Contributions

FOSBE2024 accepts three types of contributions:

Regular papers

6-page long papers to be formatted according to the IFAC Author Guide. It is highly recommended to use the LaTeX or Word template files available in the Author Guide.

These submissions will undergo thorough peer-review as journal contributions and if accepted, they will be published in their final format in the FOSBE 2024 Proceedings in the journal IFAC-PapersOnline, receiving an individual paper DOI.

Short papers

2-page long papers to be formatted according to the IFAC Author Guide. It is highly recommended to use the LaTeX or Word template files available in the Author Guide (same as for the regular papers).

These submissions will undergo peer-review and if accepted, they will become electronically available to the Conference participants in their final format in an all abstract and short paper booklet to be prepared for the Conference.

Abstracts

~2000 character long abstracts of research studies, which will undergo peer-review and if accepted, they will become electronically available to the Conference participants in their final format in an all abstract and short paper booklet to be prepared for the Conference

Aligned with the conference thematic sessions:

Dynamic modelling and control of complex biological systems
Multi-scale modelling and multi-omics data integration
‘Design, build, test, learn’ results in synthetic biology
Systems biology for human health
Systems biology for ecological systems
Novel bioprocessing principles and fields
Model-assisted bioprocess development and control
Advances in systems/synthetic biology fundamentals (concepts, methods, computational tools, education)

Paper and Abstract Submission Guidelines

All FOSBE2024 contributions have to be submitted via the PaperCept platform. This requires that all authors of a contribution have a Personal Identification Number (PIN) at the platform. To find your PIN if already registered with the system from previous FOSBE or other IFAC conferences or register a new PIN if first time user of this submission platform, please visit the PIN Wizard.

At the online paper submission site, you find the FOSBE 2024 entry and you click on “Submit a contribution to FOSBE 2024” link.

You will be guided through the process and you will have to specify for your contribution the following:

relevant keywords, which will assist the program committee to categorize your submission
if you wish it to be considered for an oral or only for a poster presentation; it is noted that a small number of submitted contributions will be selected for oral presentations from the IPC from any type of contribution (regular or short paper or abstract). All other accepted contributions will be presented as posters.
If your contribution is to be presented by a young researcher (student or young post-doc (up to 5 years from PhD)), please specify if you wish it to be considered for a young investigator award (best oral (shown as conference award in the system) or poster presentation award).

At least 3 young investigator awards are to be granted. Participation of young researchers is very positive for the discussions and the objectives of FOSBE conference series.

For a contribution to be finally accepted for presentation at the conference at least one of the co-authors should have been registered by the final paper submission deadline. One student registration fee covers one contribution. One full registration fee may cover up to two contributions.

Important Dates

February 28, 2024	Submission site Opens
March 18, 2024	Submission Deadline for Contributed Papers and Abstracts
June 21, 2024	Final Paper Submission Deadline on Papercept
September 8, 2024	Conference Opening

General Guidelines

Only one abstract per registered person can be submitted
Abstract submission is permitted only electronically
Submissions by hard copy or e-mail are not accepted
Conference Language: English